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A damp report becomes a booked surveyor before the resident puts the phone down.

Whether a resident rings at 2am about a leak or messages about rent on WhatsApp, your housing association’s contact centre already knows who they are and what’s open on their tenancy. Anyone at risk goes straight to a housing officer.

Whether a resident rings at 2am about a leak or messages about rent on WhatsApp, your housing association’s contact centre already knows who they are and what’s open on their tenancy. Anyone at risk goes straight to a housing officer.

Whether a resident rings at 2am about a leak or messages about rent on WhatsApp, your housing association’s contact centre already knows who they are and what’s open on their tenancy. Anyone at risk goes straight to a housing officer.

Delivered for Shelter (31,000+ households, 22 offices) and Sovereign Network Group.

“The black mould in the bedroom has come back.”Voice · 08:12
Tenancy matched, damp and mouldEarlier report found, priority raised
Surveyor booked for Thursday, 10:00Confirmed by text before the call ends
Tenancy record open
One queueLive
Voice
WhatsApp
Webchat
SMS
Email
VoiceJust nowBoiler fault reported, engineer booked for ThursdayRouted to RepairsHistory attached
Channels

Phone, WhatsApp, webchat, text and email in one queue, routed to the right team first time.

Repairs and tenancy

Repairs and tenancy

Residents report by phone, WhatsApp or webchat. The repair is booked in your repairs system and confirmed by text.

Residents report by phone, WhatsApp or webchat. The repair is booked in your repairs system and confirmed by text.

Rent and payments

Rent and payments

Ciptex Pay takes card payments on the call without the agent ever hearing the card details.

Ciptex Pay takes card payments on the call without the agent ever hearing the card details.

Safeguarding

Safeguarding

A concern raised on any channel is flagged and goes straight to a housing officer with the case history.

A concern raised on any channel is flagged and goes straight to a housing officer with the case history.

How it works

How a repair moves from first report to a closed job on the tenancy record.

ReportStep 1

A resident reports it the way that suits them.

By phone, WhatsApp, text, webchat or email, the contact lands in one queue with the resident's history already attached. Nobody has to repeat their address or their story.

RouteStep 2
BookStep 3
CloseStep 4
Step 1 · Report
Hi, there's damp coming through the back bedroom wall.
Photo attached
Thanks, I've logged this as repair R-2041 and added your photo. Is it the back bedroom at 14 Alder Court?
Logged R-2041
History attached
Step 2 · Route
Triage
I don't feel safe at home
RepairsHistory attached
IncomeStatement sent
SafeguardingWith a housing officer
Step 3 · Book
Mon
Tue
Wed
Thu
Fri
08:00-12:00
Your surveyor visit is booked for Thursday, 08:00-12:00. Reply 1 to change it.
Sent and delivered
Step 4 · Close
Repair R-2041Damp, back bedroomSurveyor visit complete. Works ordered.Closed
Housing management
Repairs system
Gas safety records
Written back once. Nothing re-keyed.

For housing associations

Residents wait less.

Shorter queues when it's busy.

Calls are shared across teams as the queue builds, so residents get through sooner.

Routine questions answered any time.

MAIA handles repair status, balances and opening hours on WhatsApp and webchat, day and night.

Rent taken without the card risk.

Ciptex Pay takes card payments on the call without agents hearing the details.

A person for anyone at risk.

However busy the queue, a vulnerable resident goes to the front.

Integrations

Works with the housing systems you already run. Nothing to re-key.

Your housing management, repairs and records systems connect to the platform, so the resident’s history is on screen when the call arrives.

Your housing management, repairs and records systems connect to the platform, so the resident’s history is on screen when the call arrives.

Your housing management, repairs and records systems connect to the platform, so the resident’s history is on screen when the call arrives.

Housing management

Housing management

The resident’s record opens on screen as the call arrives.

The resident’s record opens on screen as the call arrives.

Repairs and maintenance

Repairs and maintenance

Jobs raised, booked and updated without re-typing.

Jobs raised, booked and updated without re-typing.

Compliance and gas safety

Compliance and gas safety

Checks booked and records updated from the same conversation.

Checks booked and records updated from the same conversation.

Tenancy
Salesforce
Microsoft Teams
Repairs
Dynamics 365
Gas safety
Payments
Complaints
Proof

Shelter helped 31,000+ households in 2023 with a contact centre built by Ciptex.

Housing advice for people at risk of homelessness, from 22 offices on one platform.

Shelter advised more than 31,000 households in 2023. The next phase adds a chatbot that sorts enquiries, so advisers can focus on emergency and highest priority cases.

Read the case study
31,000+households advised in 2023
22offices across England and Scotland
Phase 1live web chat and voice recognition
Questions

Questions housing providers ask about their contact centre.

Does it connect to our housing management and repairs systems?

Yes. The platform connects to your housing management, repairs, gas safety and records systems, so the resident's record opens as the call arrives and jobs are raised without re-typing. Your IT team agrees each connection before it goes live.

Still got a question?Talk it through with someone who has worked with housing providers.
Talk to an expert

Does it connect to our housing management and repairs systems?

Yes. The platform connects to your housing management, repairs, gas safety and records systems, so the resident's record opens as the call arrives and jobs are raised without re-typing. Your IT team agrees each connection before it goes live.

Still got a question?Talk it through with someone who has worked with housing providers.
Talk to an expert

See a repair, a rent call and a safeguarding case run on your own services.

See a repair, a rent call and a safeguarding case run on your own services.

See a repair, a rent call and a safeguarding case run on your own services.